What is Personal Information?
“Applicable Law” means any law of any domestic or foreign legislative, executive, judicial or administrative body or person that has or purports to have power to apply law in the relevant circumstances. This includes any statute, treaty, regulation or rule passed by such a body or person.
Personal information is information about an identifiable individual, as defined in Applicable Law that regulates the use of such information (“Personal Information”). Personal Information does not include aggregated information that does not allow an individual to be identified. An individual’s business contact information, such as his or her name, title, business address, business telephone and facsimile numbers, and business e-mail address, are not considered to be Personal Information, except in the Province of Québec.
What Information do we Collect From You?
In General. We receive and store any information you enter on our website or give us in any other way. This includes information that can identify you or that can be identified as being about you ("personal information"), including your first and last name, telephone number, postal and email addresses, fax number, and billing information (such as credit card number, cardholder name, and expiration date). We may also request information about your hotel room preferences, and frequent flyer and car rental program information. You can choose not to provide information to us, but in general some information about you is required in order for you to register as a member; complete a profile; participate in a survey, contest, or sweepstakes; ask us a question; or initiate other transactions on our site.
Companion Information. When you make a reservation for someone else through this website, we will request personal information and preferences about that individual. It is your responsibility to obtain the consent of other individuals prior to providing us with their personal information and preferences. Any access to view or change their information will be available only through your account.
How do we use your Personal Information?
Whenever you request a page, your IP address, browser and version, operating system and the site you came from are stored in a log file. This information cannot be used to identify a specific individual. It is only used for statistical purposes to help improve this Website and provide accurate statistics to Las Vegas CME in the form of aggregated data. This information is kept in a secure file, located on our server in the United States.
Like many other Web sites, this Website makes use of log files. The information inside the log files includes internet protocol ( IP ) addresses, type of browser, Internet Service Provider ( ISP), date/time stamp, referring/exit pages, and number of clicks to analyze trends, administer the site, track user’s movement around the site, and gather demographic information. IP addresses, and other such information are not linked to any information that is personally identifiable.
Cookies and Web Beacons
DoubleClick DART Cookie
At the present time we do not have a registered user area; when we do the following section will apply to you when you open a registered user account. If you are a registered user to our Website, whether a customer, reseller or otherwise, we will use your Personal Information, including any password and user names you supply, to provide the requested services to you.
Third Party Service Providers
At the present time we do not have third party service providers; when we do the following section will apply. We will supply your Personal Information to third party service providers who supply us with support services, on a need to know basis and subject to confidentiality and security restrictions. An example of this is where we may have to provide Personal Information to resellers, who provide support services for end users.
At the present time we do not sell or book any services through this Website; when we do the following section will apply to you if you purchase anything through this Website. Who provide services or functions on our behalf, including credit card processing, business analytics, customer service, marketing, distribution of surveys or sweepstakes programs, and fraud prevention. We may also authorize third-party vendors to collect information on our behalf, including as necessary to operate features of our website or, as discussed below, to facilitate the delivery of online advertising tailored to your interests. Third-party vendors have access to and may collect information only as needed to perform their functions and are not permitted to share or use the information for any other purpose.
Brochures may be available for download. At the present time we do not collect email addresses through this Website; when we do the following section will apply to you if you provide us your email address. Any e-mail addresses collected by Las Vegas CME in connection with brochures and other information on the Website will not be sold, or disclosed to third parties. The e-mail addresses collected will only be used for our own tracking and marketing purposes with express consent provided at the time that the email addresses are collected. You will not receive any mailings that you do not request. The e-mail addresses are stored on a database on our server. Instructions for stopping these mailings will be included in each individual e-mail message that is sent to you.
Contests and Special Offers
When a contest/special offer or other promotion is run on this Website you may be asked to supply some personally identifying information like your name, e-mail address or phone number. This information will only be used to notify winners of the contest/promotion. Non-identifying information may be analyzed, aggregated, and used to provide an overview of the demographics of our visitors for the purpose of improving the Website, our products, and performance.
Government and Law Enforcement Agencies.
We may be required to disclose your personal information to law enforcement agencies and governments around the world. We will only provide this information where we are compelled by law to do so.
We also may share your information:
- In response to subpoenas, court orders, or other legal process; to establish or exercise our legal rights; to defend against legal claims; or as otherwise required by law. In such cases we reserve the right to raise or waive any legal objection or right available to us.
- When we believe it is appropriate to investigate, prevent, or take action regarding illegal or suspected illegal activities; to protect and defend the rights, property, or safety of our company or this website, our customers, or others; and in connection with our Terms of Service and other agreements.
- In connection with a corporate transaction, such as a divestiture, merger, consolidation, or asset sale, or in the unlikely event of bankruptcy.
We also may share aggregate or anonymous information with third parties, including advertisers and investors. For example, we may tell our advertisers the number of visitors our website receives or the most popular hotels and vacation destinations. This information does not contain any personal information and is used to develop content and services we hope you will find of interest.
How you can access your information
At the present time we do not collect any contact information through this site; when we do the following section will apply to you if you have provided us your contact information. You can access and update your contact information by visiting this website's My Account page. You can close your account by contacting us at the email address listed below. Please note that after you close an account, you will not be able to sign in or access any of your personal information using our online tools. However, you can open a new account at any time. Please also note that we may retain certain information associated with your account for as long as we have a legitimate reason for doing so, including for analytical purposes as well as for recordkeeping integrity.
You can access other personal information that we may have about you by contacting us at the email address below.
The Security of your Personal Information is Important to Us
Your Personal Information is used or disclosed by us only for the purposes identified in this policy and access to your Personal Information is limited to those employees of Las Vegas CME who need to have access to it. The Personal Information is retained on our server in our offices in Medicine Hat.
Sometimes we have to share your Personal Information with others
We do not sell your Personal Information to third parties, but we will do so as part of a sale of the whole or substantially all of the shares or assets of our business, in which case the buyer will be requested to sign up to confidentiality obligations. We may also disclose your Personal Information where we are required or permitted by law to do so.
We will only share your Personal Information with third parties as described in this policy. When we release Personal Information to third parties, the Personal Information will be subject to their privacy policies and security policies. If you are a customer we will pass your information to your reseller in the event that the reseller is required to provide you with technical or other support.
You acknowledge that in the event that a third party service provider, a reseller or a customer, is located in the United States or another foreign country, and it is necessary to provide your Personal Information to such party to provide the services to you, your Personal Information may be processed and stored in the United States or such other foreign country, and the governments, courts or law enforcement or regulatory agencies of that country may be able to obtain disclosure of your Personal Information through the laws of the foreign country.
Whenever we engage a third party service provider to do work for us, we confirm that its privacy and security standards meet our requirements and comply with Applicable Law. You acknowledge and agree that this paragraph constitutes prior written notice to you of, and your consent to the collection, use and disclosure of your Personal Information as described above.
Your Choices with Respect to Collection and use of your Information
- As discussed above, you can choose not to provide us with any information, although it may be needed to book conferences or to take advantage of certain features offered on this site.
- You also can add or update information and close your account as described above.
- When you register as a member on this site, you will be given a choice as to whether you want to receive email messages from us about special offers. As a registered member, you can modify your choice at any time on the My Account page. Whether registered as a member or not, you will also be given the opportunity to unsubscribe from commercial messages in any such email we send. Please note that we reserve the right to send you other service and privacy-related communications, including service announcements and administrative messages relating either to your account or to your transactions on this site, without offering you the opportunity to opt out of receiving them. We may also send you survey emails, which will include the opportunity to opt out of future survey emails.
- You may have the opportunity on our website to provide a mobile number in order to receive day-of-travel flight alerts. You may discontinue these alerts at any time.
- The Help portion of the toolbar on most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether. Please note that if you refuse to accept cookies from this site, you will not be able to access portions of our site.
What can you do if you want to limit the use to which we put your Personal Information?
Most of the Personal Information which we collect is necessary for us to use it as identified above. Similarly, we must disclose your Personal Information as described above in order to provide services to you and respond to your inquiries. If you do not want us to use or disclose your Personal Information in a particular way, please contact Las Vegas CME’s Privacy Officer at firstname.lastname@example.org and we will be pleased to discuss with you how we can limit collection, use or disclosure of your Personal Information.
How long do we keep your Personal Information?
We retain your Personal Information indefinitely in order to provide you with the services you request from us and to maintain a historical record of our relationship with you. We may refer back to this information if we are providing support to you either as customer, reseller or otherwise. If there are legal requirements relating to the period of time which we must retain your Personal Information, we comply with those requirements
How we protect your Information
We want you to feel confident about using this website to make travel arrangements, and we are committed to protecting the information we collect. While no website can guarantee data security, we have implemented appropriate administrative, technical, and physical security procedures to help protect the personal information you provide to us. For example, only authorized employees are permitted to access personal information, and they may only do so for permitted business functions. In addition, we use encryption when transmitting your sensitive personal information between your system and ours, and we employ firewalls and intrusion detection systems to help prevent unauthorized persons from gaining access to your information.
You can request access to your Personal Information
You have a right to access the Personal Information which we have about you and to request that Personal Information which you believe to be inaccurate be corrected. If you wish to access your Personal Information you should contact our Privacy Officer who will be pleased to assist you. Our Privacy Officer can be reached by email at email@example.com. Please note that if permitted by Applicable Law we may charge a small amount for this access request.
Date last revised: August 17, 2011
Description of Revision: Initial Version
2300 W Sahara Ave, Suite 800
Las Vegas, Nevada 89102